5 Ways to Improve Efficiency for your Nonprofit Organization

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As a nonprofit organization, you are always searching for ways to become more efficient and make a larger impact on your community. Your mission is at the heart of everything you do, so finding ways to improve processes and save time allows you to focus on what matters most-- fulfilling your mission.

Here are 5 ways to improve efficiency for you nonprofit organization:

Prioritize your time

Understanding how exactly you are using your time each day can help you optimize your workload. Keep a log of how you are spending your time on a given day. This will allow you to understand how long you spend on tasks like responding to emails, preparing for meetings, or speaking to clients. When analyzing how you spend your time you might realize there are certain tasks you can reach out to a volunteer or other team member to complete. Delegating tasks to others allows you to spend more time on higher priority tasks or responsibilities.

Avoid multitasking

Multitasking may seem like a good idea at first, but it can actually make you less efficient! Studies show that multitasking reduces productivity by 40% and makes you more likely to make errors. If you are looking for ways to improve efficiency for your nonprofit organization, multitasking is not the answer. If you feel overwhelmed by your workload, remember that you can delegate some of that work to your volunteers.

Don't recreate the wheel

Use a case management system that can flex to your organization's workflows, rather than cause you to recreate the wheel. After all, your case management platform should make your life easier when it comes to inputting data and managing your clients needs. Pieces Connect is a robust case management platform that more easily enables the input, storage, and management of the information of clients who need to connect with community networks and services. It helps reduce manual effort and easily stores all necessary client information, making it easy to track a client’s needs or progress toward goals. An effective case management platform allows you to spend less time chasing data and more time on building relationships with your clients and providing them with the help they need.

Collaborate with other organizations in your community

If you aren’t collaborating with other organizations in your community, now is the time to start! Community collaboration is a powerful tool that can help increase efficiency and help more people in need. Pieces Connect makes collaboration easy for nonprofit organizations. We understand that sometimes you may have a client who needs a little extra help, but your organization doesn’t provide the service they are looking for. Through electronic closed loop referrals, organizations are able to not only find other resources in the community and make referrals for their clients, but also find out that they actually received the extra help they needed. Pieces Connect has a robust referral directory that empowers collaboration between neighboring nonprofits in the community. Using the referral directory, you are able to easily make a referral for a client to another organization in your community to ensure that the client gets the extra help that they need.

Use your data wisely

Your data is a powerful tool that can increase efficiency if you use it wisely. Just because data and reporting may not be your expertise as a nonprofit, it doesn’t mean you have to miss out on the opportunity to gain valuable insights. With the right partner, you can transform your data and tap into information that can improve efficiencies in your organization. Data Bridge from Pieces can unite your data sources and also enhances our case management platform, Pieces Connect’s, reporting capabilities.



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